Tips on Writing Recommendation Letters

Writing an effective letter of recommendation takes both time and some thought. Spend some time with the candidate you are writing for in order to discuss his or her goals and objectives. Below are some areas to consider when writing an effective recommendation letter.

1.  Suggested areas of information about the candidate to include in your recommendation:

2.  Avoid any comments referring to the candidate’s age, sex, disability, race, color, national origin, or religious belief.

3.  Be sure to keep a copy of this letter in your own files for future reference.

4.  Type your letter of recommendation on your letterhead and be sure to sign any forms where indicated.

5.  If you have any doubts about the candidate’s qualifications, we recommend that you discuss your reservations with the candidate. This will enable the candidate to gain valuable insight about him/her as well clearing up any misunderstandings. When the candidate understands your reservations, he/she will better be able to decide whether or not you should write a recommendation.

6.  In writing your recommendation, try to write the letter from the readers point of view. Please provide information and examples that support your statements so that the reader has some basis for making a decision.

7.  If you are unable to complete the recommendation in a timely manner it would be helpful to let the candidate know.

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Business Letter Writing Tips

One of the most important skills you need to learn as a budding entrepreneur is efficient business writing. It's a special category of writing that deals with the creation of business letters and other official correspondence. You may be thinking of all the creative essays and poetry you've written in the past and confidently assume you won't have any problems with business writing. However, creative writing and business writing are two very different types of writing.

In fact, many creative writers are surprised to find that will all their literary skills, they still have a lot of difficulty when it comes to business writing. To perfect the art of writing official business documents, there are certain skills and strategies you have to learn. Following are a few tips to help you get started.

Tips on Writing the Basic Business Letter

A basic business letter has the following parts.

• The return address of the sender: This is given, basically, so that the reader knows where to send the reply of the letter.
• Date of the letter: This is primarily for legitimate reasons. It is a proof that the letter was sent on a specific date.
• Complete name, title and address of the recipient: For obvious reasons, the name of the recipient has to be written in full. Make sure you prefix it with the appropriate title as well. The address is written for sake of convenience, as well as, tradition.
• Salutation: Just like any communication, a business letter also needs to begin with salutation.
• The body of the letter: This part of the letter is the actual message that you are looking at conveying through the letter.
• Closing: Just like you need to end a conversation appropriately, a letter needs to be closed properly as well.
• Enclosures: Enclosure are basically attachments that one may have to send with the letter. This part of the letter is to inform the reader of the attachments, so that they make sure they peruse through them.

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